🟢 SOP 12 — Ready-for-Dispatch Approval

SOP Name:         Ready-for-Dispatch Approval
Process Code:     READY_DISPATCH_QC_V1
Version:          V1
Owner:            Factory Supervisor
Applies To:       Factory Supervisor, QC
Frequency:        Before dispatch
Last Updated:     2026-06-25
Review Frequency: Monthly

1. Purpose

Ensure only approved and ready bricks are dispatched to customers.

2. Who Is Responsible

Factory Supervisor / QC — gives the final dispatch approval.

3. When To Use This SOP

Before loading any batch for delivery.

4. Visual Process Flow

flowchart TD
A[Select batch for dispatch] --> B[Confirm product/quantity]
B --> C[Confirm curing age/status]
C --> D[Visual quality check]
D --> E{Any hold/reject mixed?}
E -- Yes --> F[Remove and re-check]
E -- No --> G[Approve loading]

5. Step-by-Step Visual SOP

Confirm batch / product / quantity.
Confirm curing age/status.
Check visual quality. [PHOTO: Approved output]
Confirm no hold/reject bricks are mixed.
Confirm the delivery plan.
Approve loading.

6. Do / Don't

✅ Do	❌ Don't
Verify curing is complete	Dispatch under-cured stock
Re-check against the batch card	Approve from a distance
Remove any hold/reject found	Let doubtful bricks pass

7. Checklist

[ ] Correct product
[ ] Correct quantity
[ ] Curing complete
[ ] Visual QC passed
[ ] Batch card verified
[ ] Approved for loading

8. Records To Update

🔵 Dispatch register (approval entry)
🔵 Batch card status → Dispatched

9. Escalation Rule

Inform Ram/Srinivasan if a customer needs stock that is not yet cured/ready, or if quantities do not match the batch card.

10. Common Mistakes

Approving stock that is short of curing age.
Not cross-checking quantity against the batch card.
Missing a few hold bricks left in the stack.

11. Improvement Suggestion

If you find a better way to do this process, add a comment below or submit an improvement request in the SOP Improvement Register.

Automation Readiness

Telegram command: /readydispatch
n8n workflow:     wf_ready_dispatch_qc_v1
Odoo object:      quality.check / stock.picking
Approval role:    Factory Supervisor + QC
Supabase table:   dispatch_approvals
Status:           Future automation