📦 SOP 14 — Loading Verification

SOP Name:         Loading Verification
Process Code:     LOADING_VERIFY_V1
Version:          V1
Owner:            Factory Supervisor
Applies To:       Factory Supervisor, Loading Labour
Frequency:        Every dispatch
Last Updated:     2026-06-25
Review Frequency: Monthly

1. Purpose

Ensure correct material is loaded and dispatch proof is captured.

2. Who Is Responsible

Factory Supervisor — verifies product, quantity and quality at loading.
Loading labour — loads only approved stock.

3. When To Use This SOP

At the moment of loading, for every dispatch.

4. Visual Process Flow

flowchart TD
A[Verify product before loading] --> B[Verify quantity while loading]
B --> C{Reject/hold present?}
C -- Yes --> D[Remove from load]
C -- No --> E[Photograph loaded vehicle]
E --> F[Note vehicle number]
F --> G[Send loading confirmation]

5. Step-by-Step Visual SOP

Verify product before loading.
Verify quantity while loading.
Check that rejected/hold bricks are not loaded.
Take a photo of the loaded vehicle. [PHOTO: Loaded vehicle]
Note the vehicle number.
Send loading confirmation.

6. Do / Don't

✅ Do	❌ Don't
Count during loading	Trust the count from yesterday
Photograph the loaded vehicle	Send vehicle off without proof
Keep reject/hold off the truck	Load doubtful bricks "to fill space"

7. Checklist

[ ] Product checked
[ ] Quantity checked
[ ] Quality checked
[ ] Vehicle number noted
[ ] Loaded vehicle photo taken
[ ] Dispatch confirmation sent

8. Records To Update

🔵 Dispatch register (loaded qty + vehicle no.)
🔵 Telegram loading confirmation + photo
🔵 Future: Odoo delivery validation

9. Escalation Rule

Inform Ram/Srinivasan immediately on any wrong loading or quantity mismatch discovered.

10. Common Mistakes

Loading without re-counting.
Forgetting the loaded-vehicle photo.
Letting hold/reject bricks slip into the load.

11. Improvement Suggestion

If you find a better way to do this process, add a comment below or submit an improvement request in the SOP Improvement Register.

Automation Readiness

Telegram command: /loaded
n8n workflow:     wf_loading_verify_v1
Odoo object:      stock.picking (validate)
Approval role:    Factory Supervisor
Supabase table:   loading_confirmations
Status:           Future automation