🛠️ SOP 15 — Vehicle Maintenance Checklist

SOP Name:         Vehicle Maintenance Checklist
Process Code:     VEHICLE_CHECK_V1
Version:          V1
Owner:            Factory Supervisor
Applies To:       Factory Supervisor, Driver
Frequency:        Weekly and before major delivery
Last Updated:     2026-06-25
Review Frequency: Monthly

1. Purpose

Reduce delivery failures due to vehicle issues.

2. Who Is Responsible

Factory Supervisor — runs the check and records issues.
Driver — reports condition and document validity.

3. When To Use This SOP

Weekly, and before any major delivery.

4. Visual Process Flow

flowchart TD
A[Start vehicle check] --> B[Tyres, fuel, lights, brakes]
B --> C[Driver + documents]
C --> D[Service due date]
D --> E{Safe & ready?}
E -- Yes --> F[Vehicle cleared]
E -- No --> G[Inform management]

5. Step-by-Step Visual SOP

Check tyres and fuel.
Check lights and brakes.
Confirm driver availability.
Confirm vehicle documents are valid.
Check the service due date.
Report any issue found. [PHOTO: Vehicle issue if any]

6. Do / Don't

✅ Do	❌ Don't
Check before a major delivery	Assume the vehicle is fine
Verify documents are valid	Drive with expired documents
Report unsafe condition	Send an unsafe vehicle out

7. Checklist

[ ] Tyres checked
[ ] Fuel checked
[ ] Lights checked
[ ] Brakes checked
[ ] Driver available
[ ] Vehicle documents valid
[ ] Service due date checked
[ ] Any issue reported

8. Records To Update

🔵 Vehicle check log
🔵 Telegram report if an issue is found

9. Escalation Rule

Inform management if the vehicle is unsafe or unavailable.

10. Common Mistakes

Skipping the weekly check until something breaks.
Missing an expired document/permit.
Ignoring the service due date.

11. Improvement Suggestion

If you find a better way to do this process, add a comment below or submit an improvement request in the SOP Improvement Register.

Automation Readiness

Telegram command: /vehicle
n8n workflow:     wf_vehicle_check_v1
Odoo object:      fleet.vehicle
Approval role:    Factory Supervisor
Supabase table:   vehicle_checks
Status:           Future automation