🛢️ SOP 24 — Cement Receiving & Storage

SOP Name:         Cement Receiving & Storage
Process Code:     CEMENT_RECEIPT_V1
Version:          V1
Owner:            Factory Supervisor
Applies To:       Factory Supervisor, Labour Team
Frequency:        Whenever cement is received
Last Updated:     2026-06-25
Review Frequency: Monthly

1. Purpose

Ensure cement is received in good condition and stored dry so it does not harden or lose strength.

2. Who Is Responsible

Factory Supervisor — checks quality, date and storage.
Labour team — stacks bags correctly off the ground.

3. When To Use This SOP

Every time cement is received, and for ongoing storage checks.

4. Visual Process Flow

flowchart TD
A[Cement arrives] --> B[Count bags + check brand/date]
B --> C[Check for damp/hard/torn bags]
C --> D{Acceptable?}
D -- Yes --> E[Store dry, off ground, FIFO]
D -- No --> F[Hold/reject + inform management]
E --> G[Update receipt record]

5. Step-by-Step Visual SOP

Count the number of bags and check brand/grade. [PHOTO: Cement delivery]
Check manufacturing/expiry date on bags.
Reject torn, damp, lumpy or hardened bags.
Store on a raised dry platform/pallet — never directly on the ground. [PHOTO: Correct dry storage]
Keep covered and away from water/wall dampness.
Use oldest stock first (FIFO).
Record supplier, quantity, brand, date and status.

6. Do / Don't

✅ Do	❌ Don't
Store on raised dry platform	Stack bags on bare ground
Reject damp/hardened bags	Accept torn or lumpy bags
Use oldest stock first (FIFO)	Bury old bags behind new
Keep covered	Leave bags open to rain/damp

7. Checklist

[ ] Bag count verified
[ ] Brand/grade checked
[ ] Date checked
[ ] No damp/hard/torn bags
[ ] Stored off ground and covered
[ ] FIFO maintained
[ ] Receipt updated

8. Records To Update

🔵 Raw Material Receipt Register
🔵 Telegram material receipt message
🔵 Future: Odoo draft receipt/PO

9. Escalation Rule

Inform Ram/Srinivasan if bags are damp/hardened, count is short, brand/grade is wrong, or storage cannot be kept dry.

10. Common Mistakes

Stacking bags directly on the ground.
Accepting hardened/lumpy bags.
Using new stock while old bags spoil.

11. Improvement Suggestion

If you find a better way to do this process, add a comment below or submit an improvement request in the SOP Improvement Register.

Automation Readiness

Telegram command: /cement
n8n workflow:     wf_raw_material_receipt_v1
Odoo object:      purchase.order / stock.picking
Approval role:    Factory Supervisor
Supabase table:   raw_material_receipts
Status:           Future automation